RoPA Creation & Maintenance Service...
We specialise in creating and maintaining Records of Processing Activities (RoPA) tailored to your business needs. Our service ensures you stay aligned with data privacy regulations like Data (Use & Access) Act 2025 & GDPR by documenting how personal data is collected, used, and stored across your organisation. Whether you’re starting from scratch or need ongoing support, we simplify the process so you can focus on running your business with confidence. Content Capture Services is a leading provider of expert privacy and data protection support. We’d be delighted to assist you on your compliance journey!
Fill In The Form Today
Simply complete the form below to learn how we can support your RoPA needs. We take the hassle out of maintaining your Record of Processing Activities (RoPA), delivering tailored documentation and expert guidance. With over 95% of quotes progressing to production, our clients trust us to deliver dependable, cost-effective solutions that keep their data protection obligations on track.
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Areas We Can Help With...
RoPA Consultancy
CCS offers a dedicated RoPA consultancy service designed to guide your organisation through the process of understanding, creating, and maintaining a compliant Record of Processing Activities. Our expert consultants work closely with you to assess your current data flows, identify gaps, and provide practical, tailored advice to ensure your RoPA meets all UK and EU GDPR requirements. Whether you need a one-off review or ongoing strategic input, our consultancy gives you the clarity and confidence to manage your data processing obligations effectively.
RoPA Creation & Build Service
CCS provides a comprehensive RoPA creation and build service, designed to take the complexity out of documenting your data processing activities. Our team of data protection specialists will work with you to map out your data flows, identify key processing operations, and compile a fully compliant Record of Processing Activities (RoPA) aligned with UK and EU GDPR requirements. Whether you’re starting from scratch or updating outdated records, we deliver a clear, accurate, and audit-ready RoPA—giving you peace of mind and freeing up your internal resources.
RoPA Ongoing Support
CCS offers ongoing RoPA support to help your organisation not only stay compliant but make effective use of your Record of Processing Activities. Once your RoPA is in place, we provide expert guidance on how to interpret, update, and integrate it into your wider data protection practices. From advising on new processing activities to preparing for audits or regulatory queries, our support ensures your RoPA remains accurate, useful, and aligned with evolving legal requirements. With CCS by your side, maintaining your RoPA becomes a seamless part of your compliance strategy.
Need More Than RoPA? Full DPO Service
We offer a fully outsourced Data Protection Officer (DPO) service designed to take the pressure off your internal team while ensuring full compliance with data protection laws. Our DPO offering includes expert advice on DUAA / GDPR requirements, handling data subject access requests, managing breaches, providing staff training, and acting as a point of contact for regulators. In addition, we provide dedicated support for creating and maintaining your Record of Processing Activities (RoPA), ensuring your data processing is properly documented and up to standard. Whether you need ongoing support or one-off assistance, our flexible, cost-effective service adapts to your needs. Click For More…
Subject Access Request (SAR) Support
CCS offer a fully outsourced Subject Access Request service. We go through the data exclude out of scope search results and duplication and redact the final disclosure. Read More Here…
CCS can implement a system to track SARs from receipt to fulfilment and train staff to identify and handle SARs securely. Regular audits would verify that the process meets GDPR standards, protecting individuals’ rights.
Do You Need A RoPA?
Organisations are required to perform a Record of Processing Activities (RoPA) under the Data (Use & Access Act) 2025 (DUAA) aligned with Article 30 of the UK and EU GDPR when they process personal data, particularly if the processing is regular, poses a risk to individuals’ rights, or involves special category data. RoPAs are especially important for organisations with more than 250 employees, but smaller businesses may also need one depending on the nature of their data processing. Creating and maintaining a RoPA helps demonstrate accountability, ensures transparency, and is often essential during audits or investigations by regulators.
Free Of Charge Mini Audit & Consultancy…
To help you understand how our outsourced RoPA service can benefit your organisation, we offer a complimentary mini audit to assess your current data processing records. This is followed by an online consultancy session where we outline a clear, practical roadmap for building or refining your Record of Processing Activities (RoPA). It’s a simple, expert-led way to get clarity on your GDPR obligations and move forward with confidence—without the overhead of managing it all in-house.
We Can Help You Build A Compliant Culture & Master DUAA / GDPR...
Our outsourced RoPA service is designed to help your organisation move beyond box-ticking and build a meaningful, organisation-wide commitment to the principles of the UK GDPR and the Data (Use and Access) Act (DUAA). Whether you’re supporting an internal team or fully outsourcing your data protection responsibilities, we provide expert guidance at every stage of the RoPA journey. By partnering with us, you can embed data privacy into the fabric of your operations—creating a mature, future-ready approach that’s not only compliant but aligned with your organisation’s values.
Flexible Options For All Budgets…
Choose from one-time engagement pricing or flexible monthly retainer packages tailored to your needs—no long-term contracts required.
“Partnering with CCS’s outsourced RoPA service has been a game-changer for our business. Their expert team took the complexity out of building and maintaining our Record of Processing Activities, giving us complete peace of mind around compliance. The tailored support, prompt responses, and clear communication from CCS have made them an invaluable partner. We highly recommend CCS to any organisation seeking a reliable, efficient, and knowledgeable RoPA solution.”
%
Average Profit Reduction From GDPR Implementation.
We can help reduce this expenditure while ensuring it’s strategically targeted for maximum impact.
Fully Outsourced RoPA…
Outsource your entire RoPA function to CCS and let our experts take care of your data protection responsibilities. We manage the creation, maintenance, and ongoing development of your Record of Processing Activities, ensuring full compliance with UK GDPR and the Data (Use and Access) Act (DUAA). From conducting audits and risk assessments to supporting your wider compliance strategy, CCS provides a complete, reliable solution—freeing up your internal resources and giving you peace of mind.
Just The RoPA Creation…
We can create a fully compliant, professional Record of Processing Activities (RoPA) tailored specifically to your organisation’s data practices and regulatory obligations. Once complete, we’ll hand it over with clear guidance and documentation, enabling your team to confidently maintain and update it as needed. This approach gives you the best of both worlds: expert-built compliance from the start, along with the flexibility and control to manage it internally over time.
The UK’s landmark Data (Use and Access) Act 2025
DUAA has received Royal Assent, ushering in major reforms to modernise how data is managed, shared, and safeguarded. Key updates include:
Simplified data-sharing frameworks for greater efficiency
Modernised digital ID and verification rules
Eased standards for automated decisions and legitimate interests
Stronger protections for children’s data
At Content Capture Services, we’re closely monitoring this evolving law. As changes roll out from June 2025 to June 2026, we’ll provide clear, actionable guidance to keep your data strategy informed and compliant.
Frequently Asked RoPA Outsource Questions...
What is a RoPA and why do I need one?
A Record of Processing Activities (RoPA) is a legal requirement under the DUAA / GDPR and outlines how your organisation collects, uses, and stores personal data. It demonstrates accountability and is essential for regulatory compliance.
Who needs to have a RoPA?
Any organisation that processes personal data—especially if the processing is regular, high-risk, or involves special category data—should have a RoPA. It’s mandatory for organisations with over 250 employees, but smaller businesses may also need one depending on their activities.
What does CCS outsourced RoPA service include?
Our service is flexible but can include the creation, review, and maintenance of your RoPA. We map your data flows, identify processing activities, ensure GDPR alignment, and provide guidance on how to keep your RoPA up to date over time.
Can we still manage our RoPA in-house after you've built it?
Absolutely. We can build a complete, compliant RoPA for you and provide everything you need to maintain it internally, including training, documentation, and support.
How does ongoing support work?
Our ongoing RoPA support includes regular updates, advice on new processing activities, audit preparation, and guidance on maintaining compliance as your organisation evolves.
What makes CCS different from other providers?
CCS combines deep data protection expertise with a practical, flexible approach. Our services are tailored to your organisation’s needs—whether you want one-off consultancy, a complete build, or fully managed ongoing support.
How do I get started?
Simply complete our online form to request a complimentary mini audit. We’ll assess your current position and arrange a consultancy session to plan your next steps.
Do you work under an NDA and have data sharing safeguards in place?
Yes, we always operate under a Non-Disclosure Agreement (NDA) to ensure full confidentiality and protect your organisation’s sensitive information. In addition, we put a Data Sharing and Processing Agreement in place before any engagement begins. This ensures all data exchanged is handled securely, lawfully, and in full compliance with UK GDPR and DUAA requirements. Your trust and data security are our top priorities.
How quickly can an outsourced RoPA client be onboarded?
We can help immediately with urgent matters. To bring the full service online onboarding typically takes 1–2 weeks, depending on your documentation readiness and systems.
CCS uses a structured onboarding checklist, ensuring rapid integration, a complete gap analysis, and immediate prioritisation of high-risk areas.
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Our friendly team are ready and waiting to assist. We don’t do the hard sell! We listen, answer any questions that you have and give you the benefit of our experience.
01663 746604
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