Outsourced Data Protection Officer
Are you struggling with compliance under the Data (Use and Access) Act (DUAA) or UK GDPR? Our UK-based outsourced data protection officers service offers a cost effective way to stay on top of evolving data protection laws while reducing internal pressure.
As your dedicated point of contact for all data protection compliance matters, we act on your behalf when dealing with the Information Commissioner’s Office (ICO) and other supervisory authorities. Our certified data protection experts provide support and advice and ensure you meet your legal requirements without the overheads of a full time hire. Whether you’re a startup, public authority or body, or even a football club, our flexible packages scale with your needs.
We make sure your organisation can comply with GDPR in a practical and straightforward way. Our team has the skills to support secure data processing across different departments and sectors. We also assist with data protection impact assessments, helping identify and mitigate risks before projects begin. Using an outsourced DPO is a cost effective choice for businesses that need professional compliance without hiring full time staff.
Whether you’re a small startup, a large enterprise or even a football club, our flexible, cost-effective service scales with your business. We help protect your personal data, mitigate risk, avoid fines, and maintain customer trust. Partner with us for trusted, hassle-free data protection officer services tailored to your business.
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Simply complete the form below to discover how our outsourced data protection solutions work, including one-off engagements and flexible monthly DPO packages. With over 95% of quotes progressing to production, it’s clear our DPO services offer excellent value for money.
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Areas We Can Help With...
Data (Use and Access) Act (DUAA) / UK GDPR Advice
CCS can set up a legal and compliance team to provide ongoing Data (Use and Access) Act 2025 (DUAA) / UK GDPR advice, regularly reviewing policies to stay compliant with regulations. The team would respond quickly to staff or management queries regarding subject access requests and data processing. Workshops and knowledge-sharing sessions can be held to ensure the organisation stays updated on complex regulations.
Subject Access Request (SAR) Support
CCS can implement a system to track SARs from receipt to fulfilment and train staff to identify and handle SARs securely. Regular audits would verify that the process meets GDPR standards, protecting individuals’ rights.
Privacy & Electronic Communication Regulations (PECR)
CCS can ensure compliance with PECR by developing systems to manage marketing consent. They would create a process to obtain, record, and update customer preferences and manage opt-outs. Regular audits would ensure ongoing adherence to PECR, with updates provided as needed.
International Data Transfer Protocol
CCS can ensure compliance with international data transfer protocols by implementing Standard Contractual Clauses (SCCs) and transfer impact assessments. Regular reviews and secure handling procedures for international transfers would be put in place, supported by training for relevant teams.
Recording Processing Activities
CCS can develop a process to record all processing activities in line with GDPR. This would include maintaining an up-to-date Record of Processing Activities (RoPA) detailing data types, purposes, retention periods, and recipients. Regular reviews would ensure alignment with GDPR principles.
Environmental Information Regulation Support
CCS can assist with compliance with the Environmental Information Regulations (EIR) by advising on valid requests and response procedures. They would ensure accurate and timely responses and ensure data retention aligns with EIR requirements, with clear procedures for handling appeals.
Demonstrating Accountability
CCS can implement processes to demonstrate accountability under GDPR, ensuring records of compliance activities, risk assessments, and training. They would help establish governance frameworks and support internal audits to document decisions and integrate data protection principles into operations.
Ensuring Documentation and Policies are GDPR Compliant
CCS can review and update policies to align with GDPR, including data protection policies, privacy notices, and consent forms. They would ensure that documents are accessible, up-to-date, and compliant with regulatory changes, setting up a process for periodic reviews.
Providing Training on Data Protection Issues and Priorities
CCS can establish a comprehensive training program covering GDPR principles, data subject rights, and information security. This would include initial training for new employees and ongoing updates to ensure staff remain informed of the latest developments.
Advising on DPIAs and Data Breach Incidents
CCS would guide the organisation through Data Protection Impact Assessments (DPIAs) to assess risks in new projects. In case of a data breach, CCS would support the response plan, including notifications, investigations, and corrective actions, maintaining records for accountability.
Submitting Periodic Compliance Reports to Senior Management
CCS can establish a process for submitting compliance reports to senior management, covering key metrics such as SARs, breaches, and audit findings. Reports would highlight areas requiring attention and suggest actionable steps for ongoing compliance.
Liaising with the ICO
CCS can manage communication with the ICO and other supervisory authorities, ensuring timely notifications, including data breach reports and data protection impact assessments. They would maintain a record of interactions with the ICO, helping the organisation respond to inquiries or enforcement actions and avoid penalties for non-compliance.
Why Have A Data Protection Officer?
Even if you’re not legally required to have a Data Protection Officer (DPO), outsourcing this role can still be a smart move for many businesses.
First, it ensures compliance with data protection laws, as a qualified DPO can help navigate complex and evolving regulations such as Data (Use and Access) Act (DUAA) / UK GDPR. An outsourced DPO provides expert guidance on meeting regulatory obligations, ensures objective oversight, and supports you in creating a clear action plan for compliance.
This also offers a fresh, unbiased perspective on data protection practices, identifying potential vulnerabilities and providing proactive strategies for risk management.
Hiring an internal DPO can be costly and introduce conflicts of interest, especially within public authorities or SMEs. Outsourcing solves this by offering independent, experienced support with deep knowledge of how to protect data subjects, manage risks, and handle issues such as appointing a DPO and fulfilling your responsibilities under UK GDPR.
This can ultimately help to safeguard the company’s reputation, build customer trust, and avoid costly fines from data breaches or non-compliance.
Free Of Charge Mini Audit & Consultancy…
To help you understand how our outsourced DPO service can benefit your organisation, we offer a complimentary mini audit to assess your current position. Additionally, we provide an online consultancy session to define a clear roadmap for addressing your data privacy and GDPR challenges.
We Can Help You Build A Compliant Culture & Master GDPR...
Our goal is to help your organisation go beyond simply ticking boxes and foster a deep, organisation-wide commitment to Data (Use and Access) Act (DUAA) / UK GDPR principles. Whether you need support for an in-house Data Protection Officer (DPO) or prefer to fully outsource the function, we guide you through every stage of the journey.
Together, we can embed data privacy into the core of your organisation, ensuring a robust, mature approach that is not just compliant, but truly aligned with your values and fit for the future.
“Partnering with this outsourced DPO service has been a game-changer for our business. Their expertise and professionalism have provided us with peace of mind, knowing our data protection is in safe hands. Their tailored approach, prompt support, and clear communication make them an invaluable resource. Highly recommend for any business looking for reliable and efficient DPO services!”
%
Average Profit Reduction From GDPR Implementation.
We can help reduce this expenditure while ensuring it’s strategically targeted for maximum impact.
Fully Outsourced DPO…
Outsource all your DPO function and allow CCS to manages data protection, ensure compliance, conducts audits, handle risk assessments, and supports Data (Use and Access) Act (DUAA) / UK GDPR compliance strategies.
Support In-house DPO’s…
We can offer specialised expertise, handling complex tasks, providing additional resources, ensuring compliance, and assisting with training, audits, and risk management.
Flexible Options For All Budgets…
Choose from one-time engagement pricing or flexible monthly retainer packages tailored to your needs—no long-term contracts required.
Advantages Of Outsourcing The DPO Function...
Outsourcing the Data Protection Officer (DPO) function in the UK can offer several advantages for organisations. Here are some compelling reasons to consider outsourcing:
Expertise and Experience
Outsourcing to a dedicated DPO service ensures you have access to professionals with in-depth knowledge of data protection laws, such as the Data (Use and Access) Act (DUAA) / UK GDPR and Data Protection Act 2018. They bring specialised expertise, keeping your organisation up-to-date on regulatory changes and best practices. Whether you’re appointing an internal or external data protection officer DPO, understanding the legal framework is essential for compliance.
Cost-Effectiveness
Hiring a full-time DPO can be costly, particularly for small and medium-sized businesses. Outsourcing allows you to benefit from the expertise of a skilled professional without the overhead of a full-time salary, training, or other employee-related costs. This makes it a cost effective solution for ongoing compliance.
Focus on Core Activities
By outsourcing the DPO function, your organisation can concentrate on its primary business operations without being bogged down by the complexities of data protection compliance.This allows internal resources to focus on growth and strategic objectives, while the data protection officers manage regulatory matters.
Scalability and Flexibility
Outsourcing provides the flexibility to scale services up or down based on your organisation’s needs. Whether you’re a small business or a large enterprise, you can tailor the DPO service to meet your specific data protection requirements, including assistance with data protection impact assessments where necessary.
Risk Mitigation
An outsourced DPO can help identify and address potential data protection risks proactively, reducing the likelihood of data breaches, non-compliance fines, and reputational damage. Their external perspective also helps identify blind spots your internal team may miss, and they often liaise directly with the supervisory authority when needed.
Independence and Objectivity
Outsourcing the DPO function ensures the individual can perform their duties with independence and objectivity, free from conflicts of interest that may arise in an internal role (Article 38(6) is very clear on this). This is crucial for ensuring unbiased data protection decisions and is a key reason to outsource your DPO.
Resource Efficiency
Outsourcing allows you to tap into a team of specialists with the resources and tools needed to handle data protection compliance efficiently. This can help streamline data protection processes and improve overall operational effectiveness.
Access to Technology and Tools
Outsourced DPOs often have access to cutting-edge tools and software for monitoring, managing, and reporting on data protection compliance, which can be costly for an organisation to implement in-house.
Global Compliance
If your organisation operates internationally, outsourcing a DPO can ensure that your business complies with the data protection laws of different jurisdictions, including the UK, EU, and beyond, with expert guidance tailored to each regulatory environment.
Reduced Legal and Financial Exposure
By relying on an experienced outsourced DPO, your company reduces the likelihood of non-compliance penalties, data breaches, and related legal issues, which can carry significant financial consequences.
The UK’s landmark Data (Use and Access) Act 2025
DUAA has received Royal Assent, ushering in major reforms to modernise how data is managed, shared, and safeguarded. Key updates include:
Simplified data-sharing frameworks for greater efficiency
Modernised digital ID and verification rules
Eased standards for automated decisions and legitimate interests
Stronger protections for children’s data
At Content Capture Services, we’re closely monitoring this evolving law. As changes roll out from June 2025 to June 2026, we’ll provide clear, actionable guidance to keep your data strategy informed and compliant.
Frequently Asked Questions...
1. What is an outsourced DPO service?
An outsourced Data Protection Officer (DPO) service provides organisations with a dedicated expert responsible for overseeing their data protection strategy and ensuring compliance with the Data (Use and Access) Act 2025 / UK GDPR and other relevant regulations.
Content Capture Services (CCS) offers this as a managed solution—acting as your named DPO and handling ongoing responsibilities like monitoring compliance, advising on privacy matters, and engaging with regulators.
2. Is outsourcing a DPO GDPR compliant?
Yes. Article 37 of the GDPR explicitly allows companies to appoint an external provider as their DPO, provided they have the necessary expertise, independence, and availability.
CCS meets all these criteria by providing experienced privacy professionals who operate independently and are fully accessible for your team and regulatory authorities.
3. What are the key responsibilities of an outsourced DPO?
Responsibilities include monitoring compliance, advising on legal obligations, conducting audits and Data Protection Impact Assessments (DPIAs), reporting on risks, and serving as a contact point with supervisory authorities.
CCS handles all these tasks through structured monthly check-ins, quarterly reviews, and on-demand advisory, offering clients peace of mind and demonstrable accountability.
4. How is confidentiality ensured with an outsourced DPO?
Confidentiality is critical, and GDPR mandates strict handling of sensitive information.
CCS signs robust confidentiality and data processing agreements with each client, and its DPOs operate under professional codes of conduct to ensure full discretion and data security.
5. What industries benefit most from outsourced DPOs?
Organisations in healthcare, finance, legal services, education, and any business that processes significant personal data volumes or sensitive data categories benefit from outsourcing.
CCS tailors its DPO service to the specific risks and regulatory landscape of each sector, including bespoke templates and sector-specific DPIA guidance.
6. How does the outsourced DPO work with internal teams?
An effective DPO collaborates with internal teams such as IT, HR, marketing, and operations.
CCS integrates with your staff through onboarding sessions, and a designated point-of-contact system, ensuring seamless communication and practical implementation of data protection strategies.
7. What qualifications should an outsourced DPO have?
DPOs must demonstrate expert knowledge of data protection law, practical application in business contexts, and the ability to act independently.
CCS works with certified data protection professionals (e.g., CIPP/E, CIPM) with hands-on experience across multiple industries and jurisdictions.
8. How much does an outsourced DPO service cost?
Costs vary based on business size, complexity, and required service level.
CCS offers flexible pricing models starting from affordable retainers for small businesses, with scalable packages for more complex needs, including multinational compliance. For more on pricing click here.
9. How quickly can an outsourced DPO be onboarded?
We can help immediately with urgent matters. To bring the full service online onboarding typically takes 1–2 weeks, depending on your documentation readiness and systems.
CCS uses a structured onboarding checklist, ensuring rapid integration, a complete gap analysis, and immediate prioritisation of high-risk areas.
10. What’s the difference between a DPO and a privacy consultant?
A privacy consultant provides advice but has no formal accountability under GDPR. A DPO, however, has statutory responsibilities and must be formally appointed.
CCS offers both services, with the DPO role providing external representation, while our consultants can support deeper project work and training initiatives as needed.
11. Is there a conflict of interest in using an outsourced DPO?
Quite the opposite. The DPO must remain independent and must not determine data processing decisions. Outsourcing by definition gives a more defined, isolated position.
CCS ensures compliance by clearly separating the DPO function from other operational or decision-making roles, and by using documented protocols to preserve objectivity and independence.
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