DPO Support Services To Help You...
Is your compliance workload stretching your data protection function? Our UK-based Data Protection support service is built specifically to strengthen and extend the capability of existing DPOs—helping you stay secure, audit-ready, and aligned with the latest UK regulatory requirements, including UK GDPR & DUAA. We’re recognised as data protection specialists, providing trusted, practical support across all sectors.
We act as an on-demand extension of your DPO team, delivering expert guidance on data governance, DPIAs, policy updates, incident readiness, third-party risk, and documentation—tailored to your organisation’s risk profile and priorities. With experienced, certified professionals supporting the day-to-day and peak-demand work, your DPO can focus on strategic leadership and stakeholder engagement. Whether you need light-touch assurance or hands-on delivery, our flexible, cost-effective support scales with your needs. Reduce risk, strengthen accountability, and avoid costly missteps—partner with us for reliable, low-friction DPO support that makes compliance easier to manage.
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Simply fill out this form to learn more about how our DPO Support service works, designed to complement and strengthen existing DPO functions, including typical timelines, engagement options, and pricing. With over 95% of our quotes progressing to production, it’s clear organisations see strong value in our practical, cost-effective support for busy DPOs and privacy teams.
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Areas We Can Help With...
Data (Use and Access) Act 2025 (DUAA) / UK GDPR Advice
CCS can set up a legal and compliance team to provide ongoing Data (Use and Access) Act 2025 (DUAA) / UK GDPR advice, regularly reviewing policies to stay compliant with regulations. The team would respond quickly to staff or management queries regarding data privacy. Workshops and knowledge-sharing sessions can be held to ensure the organisation stays updated on complex regulations and remains prepared for interactions with supervisory authorities.
Subject Access Request (SAR) Support
CCS can implement a system to track SARs from receipt to fulfilment and train staff to identify and handle SARs securely. Regular audits would verify that the process meets GDPR standards, protecting individuals’ rights.
Privacy & Electronic Communication Regulations (PECR)
CCS can ensure compliance with PECR by developing systems to manage marketing consent. They would create a process to obtain, record, and update customer preferences and manage opt-outs. Regular audits would ensure ongoing adherence to PECR, with updates provided as needed.
International Data Transfer Protocol
CCS can ensure compliance with international data transfer protocols by implementing Standard Contractual Clauses (SCCs) and transfer impact assessments. Regular reviews and secure handling procedures for international transfers would be put in place, supported by training for relevant teams.
Recording Processing Activities
CCS can develop a process to record all processing activities in line with GDPR. This would include maintaining an up-to-date Record of Processing Activities (RoPA) detailing data types, purposes, retention periods, and recipients. Regular reviews would ensure alignment with GDPR principles.
Environmental Information Regulation Support
CCS can assist with compliance with the Environmental Information Regulations (EIR) by advising on valid requests and response procedures. They would ensure accurate and timely responses and ensure data retention aligns with EIR requirements, with clear procedures for handling appeals.
Demonstrating Accountability
CCS can implement processes to demonstrate accountability under GDPR, ensuring records of compliance activities, risk assessments, and training. They would help establish governance frameworks and support internal audits to document decisions and integrate data protection principles into operations.
Ensuring Documentation and Policies are GDPR Compliant
CCS can review and update policies to align with GDPR, including data protection policies, privacy notices, and consent forms. They would ensure that documents are accessible, up-to-date, and compliant with regulatory changes, setting up a process for periodic reviews.
Providing Training on Data Protection Issues and Priorities
CCS can establish a comprehensive training program covering GDPR principles, data subject rights, and information security. This would include initial training for new employees and ongoing updates to ensure staff remain informed of the latest developments.
Advising on DPIAs and Data Breach Incidents
CCS would guide the organisation through Data Protection Impact Assessments (DPIAs) to assess risks in new projects. In case of a data breach, CCS would support the response plan, including notifications, investigations, and corrective actions, maintaining records for accountability.
Submitting Periodic Compliance Reports to Senior Management
CCS can establish a process for submitting compliance reports to senior management, covering key metrics such as SARs, breaches, and audit findings. Reports would highlight areas requiring attention and suggest actionable steps for ongoing compliance.
Liaising with the ICO
CCS can manage communication with the ICO, ensuring timely notifications, including data breach reports and DPIAs. They would maintain a record of interactions with the ICO, helping the organisation respond to inquiries or enforcement actions and avoid penalties for non-compliance.
Typical Problems For In-house Data Protection Officer 2026?
In 2026, in-house DPOs are facing growing pressure as regulatory expectations increase, guidance continues to evolve, and scrutiny from the ICO becomes more outcomes-focused. Alongside UK GDPR and the Data (Use and Access) Act, DPOs are expected to manage complex data use cases, third-party risk, AI governance, and incident readiness—often with limited internal resources and competing business priorities.
Seeking specialist support allows DPOs to stay ahead without compromising independence or burning out. Targeted, on-demand expertise provides capacity during peak workloads, reassurance on high-risk decisions, and access to up-to-date regulatory insight—helping DPOs reduce risk, demonstrate accountability, and focus on strategic leadership rather than firefighting.
How Our DPO Support Service Works…
We act as an on-demand extension of your function, providing practical guidance and hands-on help with DPIAs, policy updates, compliance documentation, audits, and complex data use cases. We can support you on an ad hoc basis or via a monthly retainer, scaling up or down as needed.
Free Of Charge Mini Audit & Consultancy…
To help you understand how our external DPO service can benefit your organisation, we offer a complimentary mini audit to assess your current position. Additionally, we provide an online consultancy session to define a clear roadmap for addressing your data privacy and Data (Use and Access) Act 2025 (DUAA) / UK GDPR challenges.
Why Organisations Trust Us to Support Their DPO…
Organisations trust us to support their DPOs because we understand the realities of the role. We work alongside in-house DPOs every day and know the pressure of balancing regulatory expectations, operational demands, and the need to maintain independence. Our support is practical, proportionate, and grounded in real-world regulatory experience—not theory or templates.
Our team is UK-based, highly experienced, and focused exclusively on data protection. We stay close to ICO guidance, enforcement trends, and emerging areas such as complex data sharing, AI governance, and DUAA compliance, giving DPOs confidence that their decisions are informed, defensible, and up to date. When risk is high or scrutiny increases, we provide clear, calm advice you can rely on.
Most importantly, we earn trust by fitting seamlessly into existing teams. Whether supporting on an ad hoc basis or through a monthly retainer, we adapt to how your organisation works, respect the DPO’s independence, and deliver consistent, high-quality support. That’s why the majority of our engagements move quickly from proposal to long-term partnership.
Satisfied Customers...
“We turned to the internet for support in completing our Record of Processing Activities (RoPA) and came across Content Capture Services. After a quick call to understand how they could guide us, I was offered support by a DPO, who clearly knows his business.
We are extremely grateful for the help and advice provided by Content Capture Services and would highly recommend them for their professional service from start to finish.”
Senior Office Administrator
Advantages Of Bolting On Our Additional Support For DPOs...
Outsourcing the Data Protection Officer (DPO) function in the UK can offer several advantages for organisations. Here are some compelling reasons to consider outsourcing:
Expertise and Experience
Using a dedicated external DPO service ensures you have access to professionals with in-depth knowledge of data protection laws, such as the Data (Use and Access) Act 2025 (DUAA) / UK GDPR and Data Protection Act 2018. They bring specialised expertise, keeping your organisation up-to-date on regulatory changes and best practices.
Cost-Effectiveness
Hiring a full-time, in-house DPO can be costly, particularly for small and medium-sized businesses. Having a range of external data protection officer services allows you to benefit from the expertise of a skilled professional without the overhead of a full-time salary, training, or other employee-related costs.
Focus on Core Activities
By outsourcing the DPO function, your organisation can concentrate on its primary business operations without being bogged down by the complexities of data protection compliance. This allows internal resources to focus on growth and strategic objectives.
Scalability and Flexibility
Outsourcing provides the flexibility to scale services up or down based on your organisation’s needs. Whether you’re a small business or a large enterprise, you can tailor the DPO service to meet your specific data protection requirements.
Risk Mitigation
An outsourced DPO can help identify and address potential data protection risks proactively, reducing the likelihood of data breaches, non-compliance fines, and reputational damage. Their external perspective also helps identify blind spots your internal team may miss.
Independence and Objectivity
Outsourcing the DPO function ensures the individual can perform their duties with independence and objectivity, free from conflicts of interest that may arise in an internal role. This is crucial for ensuring unbiased data protection decisions.
Resource Efficiency
External DPO services allows you to tap into a team of specialists with the resources and tools needed to handle data protection compliance efficiently. This can help streamline data protection processes and improve overall operational effectiveness.
Access to Technology and Tools
External DPOs often have access to cutting-edge tools and software for monitoring, managing, and reporting on data protection compliance, which can be costly for an organisation to implement in-house.
Global Compliance
If your organisation operates internationally, external DPO services can ensure that your business complies with the data protection laws of different jurisdictions, including the UK, EU, and beyond, with expert guidance tailored to each regulatory environment.
Reduced Legal and Financial Exposure
By relying on an experienced external DPO, your company reduces the likelihood of non-compliance penalties, data breaches, and related legal issues, which can carry significant financial consequences.
News
Hot Off The Press
Why the Best DPOs Don’t Work Alone
Even highly experienced in-house DPOs are finding the role has expanded well beyond “one person can do it all” — with UK GDPR, PECR, rising DSAR volumes, and emerging AI governance adding legal, technical, and operational pressure. Bringing in external support isn’t a sign of weakness; it’s a practical second line of defence that adds specialist depth and extra capacity while the in-house DPO remains firmly in control.
New Data Act Has Arrived…
The ICO’s Phased Rollout of The Data (Use and Access) Act 2025 (DUAA) is underway —What Changes in Each Wave and What to Expect in Early 2026 This new legislation updates key aspects of data protection law, making it easier for UK businesses to protect people’s personal information while growing and innovating their products and services.
Reducing Risk by Sharing the Load
As regulatory scrutiny grows, relying on a single DPO to manage compliance risk alone is becoming unrealistic. Seeking support is not a weakness but a governance-led risk-reduction strategy — helping protect the organisation, support board accountability, reduce personal liability concerns, and ease the mental load that can lead to burnout.
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