Sports Clubs & Associations Data Protection Officer (DPO) Services?

CCS can implement a streamlined system for managing Subject Access Requests (SARs), ensuring each request is tracked from receipt through to fulfilment.
We also ensure that staff are trained to identify SARs and handle sensitive personal data securely and appropriately. Regular audits are conducted to verify that processes meet GDPR standards and uphold individuals’ data rights.

CCS can process written SARs on your behalf—reviewing search results, excluding out-of-scope documents, removing duplicates, and applying redactions where necessary. This service is available for both member and employee SARs.

For each SAR, CCS will review the search results and provide a no-obligation fixed price and delivery date—free of charge. We always consider your compliance deadlines and aim to help clubs and associations meet even the most complex SAR requirements within the one-month statutory timeframe.

CCS pixelates more video content than any other outsourcing provider in the UK.
Whether it’s footage from fixed-point cameras or body-worn devices with audio, we tailor our pixelation and audio censoring services to meet your specific GDPR compliance requirements.

Sports clubs and associations across the UK benefit from our expertise—particularly when processing large volumes of match, training, or event footage—making it a valuable add-on to their operations.

Our service is fast, efficient, and cost-effective.

CCS helps sports clubs and associations stay compliant with PECR by managing marketing consent effectively.
We design systems that ensure clear, trackable consent for supporter communications—covering everything from event promotions to newsletter updates. Our tailored approach records and maintains member or fan preferences, while making it easy to manage opt-outs in line with regulations.

Regular audits help ensure ongoing compliance, with timely updates to reflect any changes in legislation or your organisation’s marketing strategy.

CCS helps football clubs stay compliant with international data transfer rules—especially important in today’s global game.
Whether you’re transferring player data to overseas agents, sharing performance analytics with international partners, or managing cross-border fan engagement platforms, CCS ensures your club meets all legal obligations.

We implement Standard Contractual Clauses (SCCs) and conduct transfer impact assessments where required. Our approach includes regular reviews, robust security protocols, and tailored training for relevant departments—such as legal, commercial, and football operations—so your club can handle international data with confidence and compliance.

CCS helps sports clubs and associations maintain full visibility and control over how personal data is used by developing a clear, GDPR-compliant Record of Processing Activities (RoPA).
We collaborate with all areas of your organisation—from coaching and development teams to membership services, marketing, ticketing, HR, and medical staff—to map and document data processing activities. This includes outlining the types of data collected, purposes of use, retention periods, and data sharing partners.

Regular reviews ensure your RoPA remains up to date and aligned with GDPR principles—enabling you to demonstrate accountability, manage risk effectively, and respond swiftly to regulatory or subject access requests.

CCS supports sports clubs and associations—particularly those with public ownership, community funding, or facility developments subject to public interest—with compliance under the Environmental Information Regulations (EIR).

We provide guidance on identifying valid EIR requests and managing clear, timely responses, especially when clubs are involved in planning, infrastructure projects, or environmental impact initiatives. CCS ensures your data retention policies align with EIR requirements and establishes practical procedures for managing appeals and internal reviews.

This enables your organisation to respond transparently and confidently to EIR requests, reducing reputational and regulatory risks that are often overlooked in day-to-day sports operations.

CCS helps sports clubs and associations demonstrate accountability under GDPR with clear, structured processes.
We support the creation and maintenance of records for compliance activities, risk assessments, and staff training—ensuring your organisation is always audit-ready. Whether managing athlete data, staff records, membership databases, or ticketing systems, we help embed data protection into day-to-day operations.

Our team assists in building robust governance frameworks and supports internal audits, helping you document key decisions and uphold the highest standards of data handling across your club or association.

CCS helps football clubs keep GDPR policies up to date and fully aligned with current regulations.
We review and refresh key documents such as data protection policies, privacy notices, and consent forms—ensuring they reflect how your club collects, uses, and stores data across all departments, from ticketing and marketing to player and academy operations.

Our team ensures all materials are accessible, clearly written, and regularly updated in line with legal changes. We also establish a process for periodic reviews, so your club stays compliant and confident in its data handling practices.

CCS delivers GDPR training programmes designed specifically for sports clubs and associations, ensuring all staff understand their responsibilities.
We provide tailored training that covers core GDPR principles, data subject rights, and information security—relevant to all areas of your organisation, from coaching and development teams to membership services, marketing, ticketing, and event operations.

Our programme includes onboarding sessions for new staff and ongoing refresher training to keep everyone up to date with the latest legal and regulatory developments—helping to foster a culture of compliance across your entire club or association.

CCS supports sports clubs and associations with Data Protection Impact Assessments (DPIAs) and robust incident response planning.
We guide your organisation through DPIAs to identify and manage data protection risks in new initiatives—such as launching member engagement platforms, upgrading surveillance systems, or enhancing athlete and volunteer data management.

In the event of a data breach, CCS provides end-to-end support with your response plan, including regulatory notifications, investigations, and corrective actions. We also assist in maintaining detailed records to demonstrate accountability.

Importantly, we ensure alignment with the data governance requirements of national governing bodies and relevant regulatory frameworks—helping your club or association stay compliant across all areas of operation.

At many sports clubs and associations, data protection can get sidelined by day-to-day operations—but regulatory compliance is critical to long-term success.
CCS helps bring data protection into play by establishing clear reporting processes that keep senior leadership in the loop. We prepare regular compliance reports for your board or executive team, covering key metrics such as Subject Access Requests (SARs), data breaches, and audit findings.

These reports highlight areas needing attention and offer actionable recommendations—ensuring data protection isn’t just a back-office concern, but a board-level responsibility that’s part of your game plan for trust, reputation, and operational success.

CCS acts as a trusted partner for sports clubs and associations in managing communication with the Information Commissioner’s Office (ICO).
We handle timely notifications—such as data breach reports and DPIA submissions—ensuring your organisation meets all regulatory requirements without delay. Our team maintains detailed records of all interactions with the ICO, providing a clear audit trail and supporting you in responding to any inquiries or enforcement actions.

By staying proactive and compliant, we help safeguard your organisation’s reputation and avoid costly penalties—keeping you on the front foot in an environment where data protection can easily be overshadowed by day-to-day sporting priorities.