Motorsport Team Data Protection Officer (DPO) Services

CCS can implement a streamlined system for managing Subject Access Requests (SARs), ensuring every request is tracked from initial receipt to secure fulfilment—like a well-drilled pit stop. Our team ensures that team personnel, including engineers, support staff, and management, are trained to recognise SARs and handle sensitive personal data, such as telemetry, onboard video, HR files, and contractual data, safely and in line with GDPR requirements. Regular audits act as your compliance scrutineering, verifying that processes stay on track and protective of individual rights.

We handle written SARs end to end: filtering out-of-scope documents, removing duplicates, and applying precise redactions. Whether it’s a request from a fan, sponsor, or team member, we’ve got it covered.

For each SAR, CCS reviews the scope and provides a free, no-obligation fixed price and delivery schedule, ensuring you’re not left in the gravel trap. We always work with your compliance deadlines in mind, aiming to bring even the most complex SARs across the line within the one calendar month target.

CCS pixelates more video content than any other outsourcing provider in the UK.
Whether it’s onboard footage, pit lane surveillance, or audio from team communications, we tailor our pixelation and audio censoring services to meet your specific GDPR compliance requirements.

Motorsport teams benefit from our specialist expertise, often relying on our support to process high volumes of video, especially when handling sensitive paddock, garage, or trackside recordings. It’s a valuable extension of their operational setup.

Our service is fast, precise, and cost-effective, just like your team aims to be on race day.

CCS helps motorsport teams stay compliant with PECR by managing marketing consent effectively.
We develop systems that ensure clear, trackable consent for fan communications, covering everything from ticket sales and hospitality offers to race day updates and sponsor promotions. Our tailored process records and updates supporter preferences while making it easy to manage opt-outs in line with regulations.

Regular audits help maintain ongoing compliance, with timely updates to reflect changes in legislation or your team’s marketing strategy, keeping your fan engagement efforts running smoothly and legally.

CCS helps motorsport teams stay compliant with international data transfer rules—especially important in today’s globally connected racing environment.
Whether you’re transferring driver or rider data to overseas sponsors, sharing performance analytics with international partners, or managing cross-border fan engagement platforms, CCS ensures your team meets all legal obligations.

We implement Standard Contractual Clauses (SCCs) and conduct transfer impact assessments where required. Our approach includes regular reviews, robust security protocols, and tailored training for key departments—such as legal, commercial, and race operations—so your team can handle international data with confidence and compliance.

CCS helps motorsport teams maintain full visibility and control over how personal data is used by developing a clear, GDPR-compliant Record of Processing Activities (RoPA).
We work with departments across the team, from race operations and technical staff to marketing, ticketing, HR, and medical teams, to map and document all data processing activities. This includes detailing the types of data collected, purposes of use, retention periods, and data sharing partners.

Regular reviews ensure the RoPA stays up to date and aligned with GDPR principles, helping your team demonstrate accountability, manage risk, and respond quickly to regulatory or subject access requests.

Stay in control, stay compliant, and keep your data strategy running like a finely tuned engine.

CCS supports motorsport teams, especially those involved in publicly funded facilities, circuit developments, or manufacturer-owned operations, with compliance under the Environmental Information Regulations (EIR).

We provide guidance on identifying valid requests and managing clear, timely responses, particularly where teams are engaged in planning, infrastructure projects, or environmental impact initiatives. CCS ensures your data retention policies align with EIR requirements and establishes practical procedures for handling appeals and internal reviews.

This enables your team to respond transparently and confidently to EIR requests, avoiding reputational or regulatory risks that are often overlooked in the fast-paced world of motorsport.

CCS helps motorsport teams demonstrate accountability under GDPR with clear, structured processes.
We support the creation and maintenance of records for compliance activities, risk assessments, and staff training, ensuring your team is always audit-ready. From managing driver data and crew information to handling fan engagement and ticketing systems, we help embed data protection into everyday operations.

Our team assists in building governance frameworks and supports internal audits, helping you document key decisions and uphold the highest standards of data handling across the organisation.

Stay compliant and ahead of the pack with a data strategy built for the fast lane.

CCS helps motorsport teams keep GDPR policies up to date and fully aligned with current regulations.
We review and refresh key documents such as data protection policies, privacy notices, and consent forms, ensuring they reflect how your team collects, uses, and stores data across all departments—from race operations and engineering to marketing, hospitality, and fan engagement.

Our team ensures all materials are accessible, clearly written, and regularly updated in line with legal changes. We also establish a process for periodic reviews, so your team stays compliant and confident in its data handling practices—keeping everything running smoothly on and off the track.

CCS delivers GDPR training programmes designed for motorsport teams, ensuring all staff understand their responsibilities.
We provide tailored training that covers core GDPR principles, data subject rights, and information security—relevant to all areas of team operations, from race engineers and technical crews to marketing, hospitality, and fan engagement staff.

Our programme includes onboarding sessions for new team members and ongoing refresher training to keep everyone up to speed with the latest legal and regulatory developments, helping to build a strong culture of compliance across the entire organisation—on and off the track.

CCS supports motorsport teams with Data Protection Impact Assessments (DPIAs) and robust incident response planning.
We guide your team through DPIAs to identify and manage data protection risks in new projects, such as implementing fan engagement platforms, upgrading paddock or circuit surveillance systems, or enhancing driver and performance data management.

In the event of a data breach, CCS provides end-to-end support with your response plan, including regulatory notifications, investigations, and corrective actions. We also assist with maintaining detailed records to ensure accountability.

Importantly, we ensure alignment with the data governance requirements of motorsport governing bodies and series regulations, helping your team stay compliant across all levels of competition.

At many motorsport teams, data protection can take a back seat to on-track performance, but regulatory compliance is critical to long-term success.
CCS helps elevate data protection within your organisation by establishing a clear reporting process to keep senior leadership informed and engaged. We prepare regular compliance reports for team principals or board members, covering key metrics such as Subject Access Requests (SARs), data breaches, and audit findings.

These reports highlight areas needing attention and provide actionable recommendations, ensuring data protection isn’t just a back-office function but a board-level priority—aligned with your team’s reputation, operational integrity, and the trust of fans, partners, and regulators.

Because when it comes to compliance, staying ahead of the curve is just as important off the track as it is on it.

CCS acts as a trusted partner for motorsport teams in managing communication with the Information Commissioner’s Office (ICO).
We handle timely notifications, including data breach reports and DPIA submissions, ensuring your team meets all regulatory requirements without delay. Our team keeps detailed records of all interactions with the ICO, providing a clear audit trail and supporting your organisation in responding to any inquiries or enforcement actions.

By staying proactive and compliant, we help protect your team’s reputation and avoid costly penalties—crucial in a fast-paced environment where data protection can sometimes be left in the slipstream of race-day priorities.