Football Club Data Protection Officer (DPO) Services?

CCS could implement a streamlined system for managing Subject Access Requests (SARs), ensuring requests are tracked from receipt to fulfilment. CCS would also ensure staff are trained on identifying SARs and handling sensitive personal data in a secure manner. Regular audits would verify that the process meets GDPR standards, protecting individuals’ rights.

• CCS can process written SAR’s. Work through search results excluding out of scope documents, removing duplication and applying redaction. This can be done for customer and employee SAR’s.

CCS look at the search results for each SAR and offer a free of charge, no obligation fixed price and delivery date for each project. We’ll always consider your compliance target, and our aim is to work with clients to wrap up even the largest SAR’s within the one calendar month deadline.

CCS pixelates more video content than any other outsourcing provider in the UK.
Whether it’s footage from fixed-point cameras or body-worn devices with audio, we customise our pixelation and audio censoring services to meet your specific GDPR compliance needs.

Football clubs in particular benefit from our expertise, often using our services to process large volumes of footage—making it a valuable add-on to their operations.

Our service is fast, efficient, and cost-effective.

CCS helps football clubs stay compliant with PECR by managing marketing consent effectively.
We develop systems that ensure clear, trackable consent for fan communications—covering everything from ticket promotions to newsletter updates. Our tailored process records and updates supporter preferences, while making it easy to manage opt-outs in line with regulations.

Regular audits help maintain ongoing compliance, with timely updates to reflect any changes in legislation or club marketing strategies.

CCS helps football clubs stay compliant with international data transfer rules—especially important in today’s global game.
Whether you’re transferring player data to overseas agents, sharing performance analytics with international partners, or managing cross-border fan engagement platforms, CCS ensures your club meets all legal obligations.

We implement Standard Contractual Clauses (SCCs) and conduct transfer impact assessments where required. Our approach includes regular reviews, robust security protocols, and tailored training for relevant departments—such as legal, commercial, and football operations—so your club can handle international data with confidence and compliance.

CCS helps football clubs maintain full visibility and control over how personal data is used by developing a clear, GDPR-compliant Record of Processing Activities (RoPA).
We work with departments across the club—from first-team operations and academy staff to marketing, ticketing, HR, and medical teams—to map and document all data processing activities. This includes detailing the types of data collected, purposes of use, retention periods, and data sharing partners.

Regular reviews ensure the RoPA stays up to date and aligned with GDPR principles, helping your club demonstrate accountability, manage risk, and respond quickly to regulatory or subject access requests.

CCS supports football clubs—especially those with public ownership or stadium developments subject to public interest—with compliance under the Environmental Information Regulations (EIR).
We advise on identifying valid requests and managing clear, timely responses, particularly where clubs are involved in planning, infrastructure, or environmental impact initiatives. CCS ensures your data retention policies align with EIR requirements and sets up practical procedures for handling appeals and internal reviews.

This helps your club respond transparently and confidently to EIR requests, avoiding reputational or regulatory risks often overlooked in day-to-day football operations.

CCS helps football clubs demonstrate accountability under GDPR with clear, structured processes.
We support the creation and maintenance of records for compliance activities, risk assessments, and staff training—ensuring your club is always audit-ready. From managing player data and staff information to handling supporter and ticketing systems, we help embed data protection into everyday operations.

Our team assists in building governance frameworks and supports internal audits, helping you document key decisions and uphold the highest standards of data handling across the club.

CCS helps football clubs keep GDPR policies up to date and fully aligned with current regulations.
We review and refresh key documents such as data protection policies, privacy notices, and consent forms—ensuring they reflect how your club collects, uses, and stores data across all departments, from ticketing and marketing to player and academy operations.

Our team ensures all materials are accessible, clearly written, and regularly updated in line with legal changes. We also establish a process for periodic reviews, so your club stays compliant and confident in its data handling practices.

CCS delivers GDPR training programmes designed for football clubs, ensuring all staff understand their responsibilities.
We provide tailored training that covers core GDPR principles, data subject rights, and information security—relevant to all areas of club operations, from first-team staff and academy personnel to ticketing, marketing, and hospitality teams.

Our programme includes onboarding sessions for new hires and ongoing refresher training to keep everyone informed of the latest legal and regulatory developments, helping to create a culture of compliance across the entire club.

CCS supports football clubs with Data Protection Impact Assessments (DPIAs) and robust incident response planning.
We guide your club through DPIAs to identify and manage data protection risks in new projects—such as implementing fan engagement platforms, upgrading surveillance systems, or enhancing academy data management.

In the event of a data breach, CCS provides end-to-end support with your response plan, including regulatory notifications, investigations, and corrective actions. We also assist with maintaining detailed records for accountability.

Importantly, we ensure alignment with the data governance requirements of football governing bodies and league regulations—helping your club stay compliant across all levels of the game.

At many football clubs, data protection can take a back seat to on-pitch performance—but regulatory compliance is critical to long-term success.
CCS helps elevate data protection within your club by establishing a clear reporting process to keep senior leadership informed and engaged. We prepare regular compliance reports for The Board, covering key metrics such as Subject Access Requests (SARs), data breaches, and audit findings.

These reports highlight areas needing attention and provide actionable recommendations—helping ensure data protection isn’t just a back-office concern, but a board-level responsibility aligned with the club’s reputation, trust, and operations.

CCS acts as a trusted partner for football clubs in managing communication with the Information Commissioner’s Office (ICO).
We handle timely notifications—including data breach reports and DPIA submissions—ensuring your club meets all regulatory requirements without delay. Our team keeps detailed records of all interactions with the ICO, providing a clear audit trail and supporting your club in responding to any inquiries or enforcement actions.

By staying proactive and compliant, we help protect your club’s reputation and avoid costly penalties—especially important in an environment where data protection can be easily overshadowed by on-pitch priorities.